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Digital File Management in the Classroom



an archive is a collection of finalized, permanent files.

Back up:
to create copies of files at regular intervals to ensure that the data is not damaged, lost, or accidentally deleted.

to copy data permanently onto a CD or DVD.

the amount of computer memory necessary to store a single character of data.

CD/DVD burner:
a device that will copy data onto a CD or DVD.

Collaborative projects:
projects that students work on with other students in the same classroom or with students in other locations across the country or the world.

a view on a computer that displays applications and files as icons (pictures) that can be accessed with a click (or double-click) of the mouse.

Digital Audio Tape (DAT):
a magnetic tape that can store from two to 24 gigabytes of data.

using the mouse to select a file or folder and drag a copy of the file or folder to a new location, such as a server or floppy disk.

electronic messages that can be sent from one computer to another over the Internet. In addition to sending messages, teachers and students can attach and send files.

external hardware must be plugged into a computer to be used. Internal devices are installed inside the computer.

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a piece of data or a document created on a computer.

a location where digital files are organized and stored.

Gigabyte (GB):
a measurement of file size that lets you gauge how large a file is or how much storage is available on computer media and hardware, such as a hard drive or DVD. One gigabyte is equal to 1,024 megabytes.

Generic login:
a User ID and password that are used by more than one student to access the server.

Generic software application:
an application that can be used in any number of different subjects and disciplines. For instance, a word processor application allows students to write papers for any subject, from history to biology.

Hard drive:
a location where files, folders, and software applications are stored in a computer.

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A kilobyte (KB or Kbyte*) is approximately a thousand bytes (it's actually 1,024 bytes). The number of Kilobytes tells you how big a file is or how much memory a hard drive has.

the User ID and password used to access a server.

Megabyte (MB):
a measurement of file size that lets you gauge how large a file is or how much storage is available on computer media and hardware, such as a hard drive or a CD. One megabyte is equal to 1,024 kilobytes.

Operating system (OS):
a program that controls the basic operation of a computer, controls devices (such as the CD player and floppy drive), organizes the filing system, and manages how programs work.

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a hard drive on a different computer that is used to store files and folders. The server is accessible by any computer in the classroom or lab.

Software application:
a program that allows you to use a computer for a specific task, such as word processing, creating a Web page or burning a CD.

Software version:
as new advances in design and technology develop, companies will upgrade their software and re-issue it. Each time a piece of software is re-issued, it is considered a new version of the software.

Spreadsheet program:
a software application that allows you to enter information into a highly organized series of rows and columns. Spreadsheets are useful for organizing and sorting information.

Subject-specific software application:
an application that functions only within a certain discipline. "Interactive Physics," which demonstrates the movement of different objects, is an example of subject-specific software.


User ID:
a unique word or phrase used, in conjunction with a password, to access a server.

a program intended to damage or cripple the software on a computer or server. Viruses are most often transmitted via email.

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